We often get asked how much data FileTrack can hold and how big the database will be in three or four years time. This is primarily asked by IT teams planning their disk space allocation. Our answer is usually standard in the fact that our database size is negligible.
We are more interested in the response we get when we show that all the data sources that we take the data from are usually larger than the combined unified data inventory we end up providing to the client.
Not only is this a benefit because it removes multiple versions of the same records, but it standardises the data input for the business. This in itself may not be seen as a great game changer or big business value add, but imagine the simplicity when all your key data is stored in one application
Easy access, unified searches, permission based searches and best of all cleaned and validated data. No more multiple entries with different client names or duplicate client numbers assigned to different details.
Using FileTrack as the defecto Records Management System bring all the usual benefits you would expect of barcoding and tracking documents, but it also keeps the data servers clean from inefficient spreadsheets and custom databases as well as standardising the way in which key record data is captured. So the next time the question is asked how big the database is and will grow to, take a step back and think about how much disk space will be saved and more importantly how many efficiency gains will be added and can be put in place by centralising the data.
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