If your mailroom is required to deal with a high volume of inbound and outbound postal and courier items, and you want to keep your correspondence as organised and efficient as possible, specialist tracking software could be the answer. Designed to help you monitor mail, maintain high standards of privacy and keep your mailroom running smoothly, the software can make a real difference to the day-to-day running of your mailroom.
If you’re still not convinced that mailroom tracking software is for you, take a look at these key benefits and think again.
1. Real-Time Updates
Knowing exactly where mail is at all times can help to solve and prevent a lot of common mailroom issues. From items going missing to mail being misdirected, constant monitoring keeps all types of correspondence on track and on time.
The ability of mailroom tracking software to provide real-time updates helps your organisation to maintain visibility and accountability. Once delivered, the software will issue a digital Proof of Delivery (POD) so you can see exactly when items reached their intended destinations.
2. Increased Efficiency
There are a lot of repetitive tasks involved in managing and organising a mailroom. By automating these tasks, and integrating mobile PDA devices, mailroom automation software can reduce the need for manual labour. Not only does this allow staff to focus on other important areas, it can also help to minimise costs and help mail move as quickly and efficiently as possible through the delivery process.
3. Secure And Compliant
Implementing a specialist mailroom management system helps to ensure that all items are handled in compliance with privacy regulations. This can be especially important in organisations that deal with sensitive data.
The software can also help to make your mailroom more secure. You can use the software to issue digital PODs to show when and where an item was delivered and to provide photo evidence in cases where items are damaged. These important features can help your organisation to maintain data integrity and meet regulatory requirements.
4. Scalable and Customisable
When investing in mailroom package tracking software, it’s important to select a specialist product like MailTrack that’s both scalable and customisable. MailTrack’s flexible configurations allow it to expand and adjust to meet your changing needs. As well as giving your business the tools it needs to grow, this eliminates the need for ongoing setup costs.
5. Enhanced Organisation
Organisation is at the heart of all smooth-running mailrooms, especially those required to manage high volumes of mail efficiently. Mailroom tracking software, like MailTrack, gives you a huge amount of control over both inbound and outbound mail. You’ll be able to see where items are in real time and keep all delivery streams running smoothly, even during busy periods.
If you want to deliver optimum performance and ensure your postal and courier items are delivered on time, we can help, contact us or download our guide today to find out more.
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